Annual Fund Coordinator

Advancement · Philadelphia, Pennsylvania
Department Advancement
Employment Type Full-Time Regular


The Annual Fund Coordinator is responsible for developing strategy, messaging, and segmentation to cultivate, steward, solicit, advance, and expand the Annual Fund donor base. As a member of the Advancement Department, which comprises Marketing and Development staff, this position interacts regularly with the Chief Advancement Officer, Head of Marketing, and the Marketing and Development Board Committee Chairs.

Essential Functions:

  • Coordinate all aspects of at least four large-scale direct mail appeals annually, including: strategy, messaging, audience segmentation, printer and mailhouse coordination, and coordinated digital fundraising campaigns.
  • Coordinate additional cultivation, stewardship, and acquisition mailings for targeted audiences throughout the year.
  • Coordinate telefunding and telemarketing campaigns when they occur. 
  • Coordinate monthly Annual Fund renewal processes across multiple channels, including direct mail, e-mail, and phone communications. 
  • Lead the creation of a unified donor communications plan, including Executive Director letter and donor newsletters. 
  • Support cultivation event logistics, including invitation coordination, registration forms, digital fundraising campaigns, etc.
  • Identify and maintain portfolio of Annual Fund donors with demonstrated capacity and inclination to increase their giving, through high-touch, individualized cultivation, and stewardship
  • Coordinate donor benefits across all levels of giving, with a focus on the Annual Fund (up to $2,499) and Leadership Barre ($2,500 to $25,000) donors 
  • Serve as primary liaison for Young Friends Committee and Development Committee through meeting preparation, event coordination, and support for cultivation efforts, etc. 
  • Serve as primary point-of-contact for general Development inquiries 
  • In collaboration with the Advancement Operations Specialist, coordinate the creation of donor listings for stewardship materials including Playbill/Artslandia program, ensuring accuracy of donor listings in respect to giving levels and name recognition.
  • In collaboration with the Advancement Operations Specialist, assist in acknowledgement, pledge reminder, and receipt procedures. 
  • Work on rotating performance duty schedule and participate in donor receptions and events, as required.
  • Perform additional duties as required by Pennsylvania Ballet.


Required Education & Experience  

  • Bachelor's degree in related field required.
  • 2-3 years non-profit experience required.
  • Experience with Tessitura or other fundraising database platform (i.e. Raiser’s Edge, Millennium) preferred.
  • Direct mail experience preferred.  
  • Excellent writing and proofreading skills required.
  • Microsoft Word, Excel, and PowerPoint proficiency required. 

Required Competencies 

  • Establish and maintain effective and productive working relationships within a diverse and multicultural environment.
  • Creativity, flexibility, and a wonderful sense of humor.
  • Good strategic/ critical thinker; ability to organize and prioritize work.
  • Customer service approach to donor management.
  • Ability to work well in a team-oriented environment, as well as independently, with little supervision.
  • Ability to operate with purpose and accuracy in a fast-paced, entrepreneurial, creative, and deadline-driven environment.
  • Excellent verbal and written communicator
  • Take appropriate steps to promote and enforce safe work practices within each area of responsibility in accordance with policies and protocols.


Work Authorization/Security Clearance

Must pass criminal and child abuse background checks.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Organizational Diversity

The Pennsylvania Ballet is an Equal Opportunity Employer. We are deeply committed to cultivating and sustaining an organization that is equitable, fair, and inclusive in artistic expression and organizational behavior, policy, and practice.  We embrace multicultural diversity both on and off stage and strive to be an organization where all communities feel a sense of belonging.  We hold each other and ourselves accountable to these intentions every day. 

Thank You

Your application was submitted successfully.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

  • Location
    Philadelphia, Pennsylvania
  • Department
  • Employment Type
    Full-Time Regular